Time management is essential when you want to achieve work life balance. It helps make you effective and get things done in lesser time thus giving you more time for other personal matters. But is it true that emails may be getting in the way of effective time management?

Emails are an essential part of a company’s operations. It’s one of the communication channel used to delegate, inform or simply convey important things across several people in the office or across the world. It’s an effective way of communication but it can also takes up a lot of time if not done the right way. Spending too much time in writing or reading emails is not part of time management skills that lets you get things done in lesser time.

Here are some time management techniques in dealing with emails:


  • Keep your emails brief and write to the point.
  • Check your emails 3 to 4 times a day to avoid distractions.
  • Do not show email notifications in a pop up. This will distract you from the current task you’re working on and does not help improve productivity.
  • Work on each email the moment you first read them. Identify if they should be included in your to-do list, needs a reply, should be delegated or deleted. If they need to be replied to or delegated, do it right away.
  • Write emails that do not require complicated issues. A phone call or meeting is more appropriate for things that need to be discussed thoroughly.
  • Emails are great and they are of big importance too but make sure that they don’t distract you in any way or be the reason why you can’t get things done.

     

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